Unofficial Summary of the AHPOA Board of Directors

December 4th, 2003 Regular Meeting.

  • Open Thirty - An update was given on the Aquia Harbour rescue squad's proposed building expansion and comments were made in reference to an article in the December Harbour View.

     
  • Directors Comments - Appreciative comments were made on the paving, road striping and decorating work at the Country Club and a report was given on the October 25th horse show.

     
  • Amenity Manager's Report - The Chief of Police gave an overview of the front gate. He commented on possible methods to slow down vehicles coming through the gate. The Police Department was able to purchase two defibrillators, which will be carried in the patrol cars. The Chief urged residents to lock unattended vehicles and to remove possessions from their vehicles. There have been forty robberies from unlocked cars recently. The AHPD will be replacing its radios with a UHF radio system so that the department will be on the same system as the county.

     
  • Committee Reports - There were no verbal reports.

     
  • Treasurer's Report - The Finance Committee will meet every Wednesday to work on the FY05 budget. A cost center will be reviewed at each meeting.

     
  • General Manager's Report -
    • VDOT Wetlands Trade Off - Construction work, which was supposed to have already begun, has been delayed as materials have not yet arrived.
    • Marina Bathrooms - So as to be ADA compliant, the bathrooms are different than what had been planned. There was a brief discussion about leaving the bathrooms unlocked.
    • Storage Lot - The lot was close to being complete.
    • Lot 1237 - Bid opening is scheduled for December 29, 2003.
    • Road Paving - The county had dug up part of a newly paved section of road. Striping was almost complete. All stop bars will be redone. The section of road from the gate to route 1 will be striped in January.
    • Pre-School HVAC System - The system will be replaced during the holidays, with payment being made in April.
    • Special Conservators of the Peace - The AHPD has been grandfathered from most of the new regulations. All officers, however, will need to be drug tested and have physicals. The Board approved a proposal from Pratt Medical Centre to do the testing for the same price as the Sheriff's Department.


     
  • Old Business -
    • Storage Lot Rules - The Board approved the rules for the storage lot.
    • LCC Authority - The Board passed a resolution that clearly defines the authority of the Legal Compliance Committee.
    • Use of Golf Cart Paths - There was some discussion about the use of golf cart paths by residents not playing golf. It was agreed to post signs warning of the dangers of walking on the paths during play time. The exact wording of the signs is yet to be determined.
    • Wright Park - The Board agreed to proceed with the sale of Wright Park as approved by the membership at the 2003 annual meeting. The Board stated the considerable expense of making the park ADA compliant, the lot's unsuitability as a park and its value as a building lot as contributing factors to this decision.


     
  • New Business -
    • Committee Changes - The Board approved the resignation of the LCC chairman and the appointment of the Finance Committee and the FY05 committees.
    • Meeting Dates - January 29, 2004, was set as the date for the next Board meeting. Work sessions were also scheduled.
    • Director's Status - The association's attorney has reviewed relevant material and has stated that, as the Board did not accept the resignation of one of its members, the individual in question is still a valid member of the Board.


     
  • Executive Session - The Board granted a property owner an extension to the deadline to pay off her account; in three of four cases accepted the association's attorney's recommendation to pursue a non judicial foreclosure and in the fourth case to defer action on the account until the next regularly scheduled Board meeting.