1. Subjects discussed during the Open Thirty included the winter boat storage-lot, the secure storage-lot being developed behind the stables, the AHPOA website and speeding cars in the area of the Harbour Inn pool.

2. The Treasurer gave his report. He commented that the final budget would be ready in time.

3 General Managers report.

 Work Outstanding

a. Woodrow Wilson Bridge Project. Things are moving fast now on the proposed wetlands trade off with VDOT.

b. Lighthouse Cove. The cars in the junkyard were being moved out of sight of the homes on the cove and the junkyard owner was planning to build a berm.

 Other Items of Interest or Requiring Action

a. Potential Gate/Community Security System. There was a discussion about a potential security system, which would cost $30,000 to get started. Nothing has been committed to. The Board is looking at 1. the gate camera system; 2. a gate card-pass system; 3. the ability to scan drivers licenses and 4. full-time cameras at the amenities.

b. Fence behind Pilgrim Cove. The G.M. was able to negotiate the price of the fence down from $22,736 to $15,939. This is reserve money.

c. Water Line Tap. The Board approved Stafford County Utilities request to tie in to the Harbours water line on Harpoon Drive; with the understanding that the water pressure must be monitored and that the pressure will not drop more than 1 p.s.i.

d. New Paddocks. The fence around the new paddocks was scheduled to be completed by December 31, 2002.

e. Harbour Inn Roof. It will cost $500.00 to repair the Harbour Inns failed roof seam. A new flat roof will cost about $30,000. The estimated life of the existing roof, once it has been patched, is about three to five years. It has been difficult to get an estimate on how much it would cost to put a peaked roof on the building.

f. Bingo Results. The response rate, so far, was 25%. In answer to a residents question, it was stated that the association would have to put up approximately $30,000 for bingo equipment, but that this would be an investment. A resident expressed concern about the effect holding bingo would have on the Harbours security.

g. Dolphins Swim Team Request. The Board declined a request to purchase an advertisement in the Rappahannock Swim League program for $75.00.

h. Request for Reimbursement of Towing Fees. The Board declined requests for the reimbursement of towing fees incurred when some trailers, after an extensive search for the owners, were towed away from the parking area near the tennis courts.

i. Marina Fire. The quick thinking of dock assistant, Mr. Brian McNulty, saved a boat fire on dock A from spreading. At a small ceremony, the AHPOA presented Mr. McNaulty with a certificate of appreciation and a monetary award.

j. AHPOA Lots for Sale. After six tries, an appraiser has been found that is able to come out and appraise the lots.

 Amenity/Staff Function Reports

 Public Safety  Chief Neville submitted a drawing of a proposed front gate lighting system. It was agreed to draw up some alternative systems, with their costs, for comparison.

 CVO  The CVO has been making his rounds.

 Marina  President Hunt said that he would like to hold an open special meeting on the entire Marina operation. Topics for discussion could include potentially having a seven-day Marina operation and a comparison of the Marina fees with those of other amenities and other marinas.

4. Old Business  There was none.

5. New Business

a. Interim Golf Manager. The Board unanimously affirmed a telephonic vote to hire an interim manager while the Golf Manager is away on emergency leave. As the only viable candidate was a former Board member, the Board also approved the temporary suspension of a resolution, passed some years ago, that prohibits a property owner from being hired by the AHPOA within three years of leaving the Board.

b. Parking on Common Areas. The Board unanimously approved a resolution that prohibits property owners, guests, or contractors from parking an automobile, commercial vehicle, boat trailer, boat with trailer, utility trailer, or recreational vehicle on common elements, such as parking lots, owned by the Association without the written consent of the General Manager. Any such vehicles parked on a common element will be towed at the owners expense. As an exception, automobiles may be left in these parking areas for 72 hours without the General Managers consent and horse trailers may continue to be parked by the Stables. This resolution is to become effective April 1, 2003. Proper notification will be given to all homeowners prior to the effective date.

c. Committees Work Session. An open work session was tentatively scheduled for January 11, at 9:00 a.m. at the Harbour Inn.

d. Committee Appointments. Appointments were made to both the FY03 and FY04 committees.

e. Non-Resident Access. A property owners request for the Board to deny a non-resident access to the Country Club restaurant was referred to the executive session, as the names of individuals might be used. It was stated that a loophole in the security can enable a non-resident to gain access to the Harbour by claiming to be visiting the Country Club.

f. Utilization of Power Lines Storage Lots. A motion was made, but was tabled, to open the temporary storage area by the tennis courts as a permanent storage area.

6. Executive Session. After the executive session, the Board approved write offs and payments plans, the recommendation of the attorneys on a number of suit issues and the tabling of the issue of non-residents access to the restaurant.

The official minutes of this meeting will be available for review after they have been approved at the January 28 Board meeting.