Unofficial Summary of the AHPOA Board of Directors

October 22, 2002 Regular Meeting.

  1. All four association owned lots were approved for sale, through the recent referendum, and that all three candidates were elected to the Board. The three candidates were duly sworn in. Director Hunt was voted in as President, Director Daugherty as Vice President and Director Spelman as Treasurer.
  2. A resident spoke on the 'Open Thirty' about past Boards and commended the present Board for its integrity, commitment and hard work. There was a brief discussion about unannounced meetings of the Board.
  3. Ms. Sue Eskilsen, Director of Accounting, introduced her staff and gave her verbal report.
  4. The Fall Festival was discussed. The County Administrator felt that the Association should have asked for permission to use Government Island. The problem was being resolved. The Game Warden was to be called about a black bear that was reported as living on the island.
  5. It was agreed to send out questionnaires on the proposal to hold bingo in the Harbour. The questionnaires were to go out with the January 1 quarterly billing, on stamped addressed postcards.
  6. The monitoring of vehicles at the front gate was discussed extensively. The Chief of Police was to return with a fiscally unrestrained recommendation of what would be the best possible investment that the Harbour could make to enhance security.
  7. The Treasurer gave his report. The Association had submitted its $163,000 worth of dredging expenses to the county, as part of the cost sharing agreement. The maximum amount of $80,000 was expected in reimbursement. Despite the down turn in the market, the Association's investments were still slightly ahead. It was agreed to approach the National Bank of Fredericksburg about refinancing the CIP at a lower rate than the current 7%. As of September 29, the balance of the loan was roughly $1,200,000 and there was $1,100,000 in the reserves account.
  8. General Manager's report.
  9. Work Outstanding
    Lighthouse Cove. Constructing a berm between the junkyards and the cove would be ineffective.
    Auditors. A motion was approved to contract with the auditors for an additional year, at the current rate, and to ask for an offer for an additional three years.
    Storage Lots. After extensive discussion, the Board agreed to make the boat storage area by the Washington Drive tennis courts and the secure storage lot behind the stables top priority for the Roads and Grounds crew.
    Harbour Inn. The Board agreed to rename the Harbour Inn as the Harbour Inn Community Center.
    Replacement Play Equipment. The Board authorized the expenditure of up to $8,700 for a replacement playset for Rudolph Park and the foundation and drainage materials and to waive the requirement for three bids.
    New Paddocks. Fencing for the new paddocks was scheduled for November.
    Memorial Park. Getting lighting for the park was still in progress.
    Police Certification. The AHPD was now certified through the Department of Criminal Justices Services.
    Harbour Inn Community Centre Roof. It was not worth replacing the building's leaking flat roof. Replacement cost would be approximately $20,000. An estimate on how much it would cost to put a gabled roof on the building would be obtained.
    Pay Phones. A recommendation on what should be done about the payphones at the Marina and front gate was asked for.
    Sale of Association Owned Lots. Appraisals on the four lots had been ordered.
  10. Old Business
    Communication amongst Members. A bulletin board was available at the office to enable free communication amongst members. Other avenues of communication would be explored as well.
    Cameras at the Stables. The Stable Manager was to be asked for a recommendation on how best to rectify a problem with one of the cameras.
  11. New Business
    Recognition of Sheriff's Department Volunteers. The Board agreed to award dinner-for-two certificates to two members of the Sheriff's Department who volunteered at both the July 4th parade and September 11th ceremony.
    Committees. Appointments were made to the Stable, Finance Committee and Legal Compliance Committees. Resignations were accepted from the Architectural Control, Legal Compliance and Public Safety Committees.
    Second Gate. An historical paper was to be written about the second gate.
  12. The Board approved looking into a multi-year contract for the Country Club restaurant, to accept a payment plan and to approve a write-off.
The official minutes of this meeting will be available for review after they have been approved at the combined November and December Board meeting on December 14, 2002, Board meeting.