Summary of the Unofficial Minutes

of the AHPOA Board of Directors

September regular meeting – September 22, 2005

 

·         Open Thirty.  Topics discussed were the Aquia Harbour police department and the policy on contiguous lots.

 

·         Directors Comments.  Work continues on ‘beautifying’ the community, an outgoing director spoke, thanks were given to members of the Golf Committee for work on a report and an explanatory paragraph about write in candidates, which will appear on the ballots, was presented.

 

·         Manager's Report.  The Chief of Police gave an overview of the department’s training and recertification process.  He said that there had been problems involving small boats and some incidents involving trashcans.  Chief Schwarting described the department’s policy on responding to calls involving dogs and he talked about the department’s presence outside the Harbour.  Communications and the department’s equipment were also reviewed.

 

·         Committee Reports.  The Bingo Committee presented a report on its proposal for the initial outlay costs/start up projections.  The Golf Committee presented a survey and some recommendations.

 

·         Treasurer’s Report.  A verbal overview was given. 

 

·         General Manager’s Report.

Government Island.  A bridge will be built to the island, which is now completely surrounded by water.

Lot 1237. Stafford County Utilities is interested in placing a station on the lot, should other plans for the lot fall through.

Harbour Inn Pool.  The design for a new pool was expected to arrive the next day.  A special/emergency board meeting will then be held. 

Marina Fuel System.  The new system was expected to be up and running in a few days.  All the fuel in the old tanks has been sold.

Paving List.  The first bid was in and it looked encouraging.

Lot 1291.  The board agreed to accept the lot in lieu of the payment of back dues and fees, on condition that the property owner pays any taxes currently owing on the lot.

      Dumpster.  The dumpster continues to be a problem.  It, and trash collection, were put on the October agenda for further discussion.

 

·         Old Business

      Skateboard Park Proposal.   Insurance Information is still being gathered.  The topic was placed on the October agenda.

      Proposed Bylaw Amendments.  The board agreed to accept the Bylaw Committee’s recommendation as follows: to reject the proposed amendment on the maintenance of lots; to reject the proposed amendment on charges; to defer action on the proposed amendment on rules of expenditure and to accept the proposed bylaw amendment on the treatment and care of animals.

      Fall Festival.  A movie will be shown and a hike to Government Island is tentatively planned.

     

·         New Business

      Christmas Community Event.  It was agreed to pursue holding such an event.  Further discussion will take place at the next meeting.

      Board Meeting Scheduling.  A date is to be set for a combined November and December board meeting. 

      Hurricane Katrina Evacuees.  The board affirmed a telephonic vote which allows the General Manager, at his discretion, to waive fees in cases where Harbour residents temporarily allow people displaced by Hurricane Katrina to reside with them.

      Gate Procedures and Speeders.  There was a brief discussion.  The matters will be taken to the Public Safety Committee.

      AHRS Meeting.  It was planned to set up a meeting with the rescue squad for the following week.

 

      Executive Session. 

After coming out of executive session, the Board approved submitted payment plan requests and agreed to a request for a waiver of a LCC special assessment.