Summary of the Unofficial Minutes

of the AHPOA Board of Directors

March regular meeting – March 30, 2006

·         Open Thirty.  Comments were made about the site for the stable’s hay barn and about the Aquia Harbour police department.  A presentation was made on the proposed Stafford County hospital.

·         Code Violation Officer’s Report.  A brief verbal report was given.  There was a discussion about code violations in general. 

·         Committee Reports.  There was a brief verbal report from the Stables Committee.

·         Treasurer’s Report.  An overview of the association’s finances was given.  The board approved the FY07 operating budget and reserve item list.  Dues are not scheduled to increase, however, it is anticipated that trash fees will increase with the start of a new trash contract in the summer.

·         General Manager’s Report.

Harbour Inn Pool Renovation.  The renovation is on time and on budget.  Phase 1 (pump house, electrical service to the pool and retaining wall) is underway.

Bingo.  Two sessions had been held so far.  Both were successful.

Trash Contract.  Two bids had been received.  Waste Management’s bid was recommended for approval.  Additional negotiations will take place first.

Dredging.  There had been another hiccup.  This is an expected part of the process.

Golf Course Changes.  The board approved several recommendations from the Golf Course Manager regarding memberships; discounts, and requiring fundraising groups to pay, at least, the cart fee per person.

Pump Out Generators.  A sketchy plan had been received from the county.  The installation of generators has stopped.  The board is in communication with the county’s director of utilities.

Lot 1237 (Old Basketball Court).  The board agreed to advertise the lot for sale.

Stable Storage Lot.  The board allocated money to start the process of screening the lot from the view of the adjacent property owners.

·         Old Business

Grounds Maintenance Position.  The board agreed to hire a person to fill the position.

Ball Field Usage Fee.  The motion to charge a ball field usage fee failed.

·          New Business

Initiation Fee.  The board approved an increase in the Initiation Fee to $1,200.00.

      Executive Session. 

After coming out of executive session, the board approved some payment plans and approved a request for a waiver of fees.