A minute of silence was held in respect of the war in Iraq .

Open Thirty.  A resident spoke about the proposed expansion of the Rescue Squad building and its need for additional land.  The Board gave its commitment to assist the squad.  A Lighthouse Cove resident spoke about the impact of an adjacent junk yard.  The Board agreed to consider erecting a fence and/ or planting a screen.

Amenity Manager?s Report.  The Gate Guard Supervisor reported that operations at the gate were running smoothly and she highlighted some improvements that had been made.  Residents were encouraged to pre-announce their guests.  It was stated that a five or six year old study had found that between 18,000 and 22,000 vehicles pass through the gate daily.  On an average day, the gate staff handles 200 phone calls.

Committees.  The new Marina Committee charter was approved.

Treasurer?s Report.  The Treasurer gave his report.  He stated that the amount of the outstanding accounts receivables was at its lowest so far and that the association was diligently working on collecting its bad debt.  The Board approved a motion to establish a separate, interest bearing, reserve account at the National Bank of Fredericksburg .

General Manager?s Report.

•       Wetlands Tradeoff/ VDOT Agreement..  The Association should receive the money from VDOT, for the 10 year lease, within 60 days.
•       Trash Contract.  The Board agreed to award the trash contract to Coles and to revisit the issue of how trash is to be billed at a later date.
•       AHPOA Lots for Sale .  The Board agreed to advertise for sale, for sixty days, lots 2217, 1237 and lot 544, by open bid, at 10% above the appraised values.  The Association reserved the right to refuse any unreasonable bid.  The issue of the sale of 814 was tabled for thirty days.
•       New Vehicles.  The Board agreed to allocate the proceeds from the VDOT agreement ($72,000) to the purchase of a police vehicle and a dump truck and to authorize the General Manager to purchase the police vehicle contingent on receiving this money.
•       Marina Fuel Lines.  Emergency repairs on the fuel swivels had started, meaning that no fuel could be pumped.  A portion of the fuel lines will need replacing in the next couple of years. 
•       Boat Storage by the Tennis Courts.  Extensive discussion took place about whether to establish a permanent storage area by the tennis courts.  The issue was placed on the agenda for the April meeting.
•       Stafford Baptist Academy .  The Board agreed to allow Stafford Baptist Academy to use the Association?s pools.

Old Business

•       Bingo.  A scheduled meeting on bingo had had to be postponed.  The issue, therefore, was placed on the agenda for the April Board meeting
•       Community Bulletin Board.  The board is in place in the front window of the Business Office.
•       Front Signboard.  It was agreed to inform the Women?s Club that although every effort will be made to accommodate them that it might be necessary, at times, to pre-empt their use of the lower half of the incoming signboard.

      New Business

•       FY04 Budget.  It was unanimously agreed to accept the FY04 operating budget.
•       Five Year Reserve Plan.  After extensive discussion and amendments, a five year reserve plan (FY04 through FY08) was approved.
•       Construction Maintenance Procedures.  It was unanimously agreed to update the procedures to reflect the change in the FY04 budget from a $2,000 building fee to a $3,000 building fee.
•       FY04 Committees.  The new committees were approved.
•       Resident Communication Policy.  It was agreed that the Chief of Police should distribute a copy of the current policy on communication to all security and police staff.
•       Golf Tournament Schedule.  The Board acknowledged receipt of the schedule.  A recommendation to hold 9-hole weekday evening events was to be forwarded to the golf course manager.
•       Course Marshals.  The Board agreed to advertise for two golf course marshals.  The marshals will work on weekends and will be offered free golf course membership, in lieu of pay.
•       Work on the 1^st and 9^th Greens.  The Golf Committee was tasked with developing a plan to work on the 1^st and/ or the 9^th green.  Money has been set aside in the five reserve plan for work on the first of the two greens in FY05.
•       Resident Golf Memberships.  There was a discussion about the need to encourage more Aquia Harbour residents to become members of the golf course.
•       Board Meeting Schedules.  It was agreed to permanently change the date of the regular monthly Board meeting from the fourth Tuesday of every month to the fourth Thursday and for a work session to be held on the Wednesday of the week before.
•       White Cane Fundraiser.  The Board agreed to the Lions Club?s request to hold a White Cane Fundraiser on April 12.

Executive Session.  Subjects for discussion on the agenda were the trash, restaurant and General Manager?s contracts, payment plans and bids for the renovation of the Marina bathrooms.  After the conclusion of the session, a motion was passed to accept the submitted payment plans and to award the Marina bathrooms renovation to the lowest bidder, Armor Fence.

The official minutes of this meeting will be available for review after they have been approved at the April 22, 2003 , Board meeting.