Summary of the Unofficial Minutes

of the AHPOA Board of Directors

Joint August and September regular meeting  September 9, 2004

         Open Thirty. There was a discussion about the proposed expansion to the rescue squad building, Saturday morning town meetings, trash and the storage lot.

         Directors Comments. Expressions of appreciation were made to an outgoing director and comments were made about the scheduled memorial ceremony, a fund raising charity golf tournament, the postponement of a proposed bylaw amendment and the delay of voting on the issue of funding capital improvements.

         Amenity Managers Report. The Golf Manager reported that: Green one would probably be opened in the spring; both the tournament season and junior golf clinic had been very successful; the number of participants in golf lessons had surpassed that of last year and that golf membership was double that of two years ago but slightly less than last year. The golf course had recently experienced some vandalism. There was a brief discussion about the drop in non-residents playing on the course.

         Committee Reports. There was a verbal report from the Parks and Waterways Committee.

         Treasurers Report. Due to software problems there was no treasurers report.

         General Managers Report.

Harbour Inn Storage Room. The room should be completely finished within the next few weeks.

 Wetlands. Work was basically finished. Seasonal plantings still needed to be done. There was a brief discussion about the adequacy of the canoe launch.

 Lot 1237. The potential buyers of the lot were granted a 90 day extension within which to obtain a Stafford County building permit.

 Paddock Fencing. The electric ribbon type fencing was working effectively. Problems with the contractor installed plastic paddock fencing had still not been rectified.

 Credit Union Membership. An agreement with Virginia Credit Union to provide services to all association members and employees was in the works.

 Lot 814. There was some discussion about whether the deadline had passed by which some interested property owners were to have resolved the issues surrounding their potential purchase of this lot. It was agreed to check the minutes of past board meetings.

 AFLAC Benefits. An estimate of the cost to provide full time employees with AFLAC disability was provided to the board.

 Dredging Permit. The initial packet for the Corps of Engineers should be ready in about a month.

 Bingo. Bingo had been delayed due to some IRS questions. The General Manager was directed to start the process to reinitiate the official certification of the associations tax exempt status.

 Pools. The Harbour Inn pool would be open an additional weekend.

 Community Planner. The General Manager was asked to seek clarification of a proposal that was received.

         Old Business

 Investments. It was agreed accept Merril Lynchs recommendations for changes in the associations investments.

 Letter to the Residents. A draft letter about delaying the vote on funding the improvements of the amenities was read aloud. The final version of the letter would be included with the annual election material sent to all property owners.

 Pool Check. It was agreed to check the Harbour Inn pool for voids, as soon as possible.

 Rescue Squad. The land issue was on hold pending any county action.

         New Business

 Preschool. The preschool lease was approved.

 Contiguous Lots. A proposed resolution was tabled until the next board meeting.

 ACC Regulations. The ACC was tasked with making a recommendation on a proposed change to require future culvert pipes to be concrete and headwalls to be concrete or block.

         Executive Session.

After coming out of executive session the board: 1. Agreed to amend an agreement with a former employee; 2. Approved submitted payment plans and 3. Accepted the original payment proposal of an attorney case.